HR & Training Administrator - Atlantic Aviation Group
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HR & Training Administrator

Job Title: HR & Training Administrator

Reports to: HR & Training Manager

Location: Atlantic Aviation Group, Shannon Airport, Shannon, Co. Clare

Apply: Email your up-to-date CV together with any supporting qualifications to


Atlantic Aviation Group

With over 55 years of experience, Shannon based Atlantic Aviation Group (AAG) is one of Europe’s leading independent aviation solution providers. The company has a strong reputation of providing customers with a complete range of solutions including; aircraft maintenance & modifications, technical, engineering and design services, logistics and material solutions and international training and consultancy. This reputation is built on a proud history and tradition of superior craftsmanship, technical expertise and continuous training, which is supported by our flexible, open and partnership-based customer relationships.

The company provides a range of aviation solutions including; Part 145 Aircraft Maintenance, CAMO & Technical Services, Part 21 Design Services and the EASA Part 147 Atlantic Aviation Institute which provides aviation training to airlines, MRO’s and companies around the world.

AAG have an exceptional opportunity for a highly-motivated career focused and ambitious HR & Training Administrator seeking a role in a challenging, fast-paced and rewarding environment. Our aim as a team is to attract and develop key talent across all levels of our growing aviation business.


General Responsibility

The responsibilities of the role are varied and require the successful candidate to be a versatile individual with strong multi-tasking and problem-solving skills and have proven experience of working across different projects in HR & Training. The main duties and responsibilities of this role will be to coordinate and support with the day-to-day running of the HR & Training Department. We would be delighted to hear from ambitious Graduates who are looking to get their career started in HR & Training.


Essential Job Function

  • Support and coordinate recruitment process including advertising, short-listing, set up interviews, reference-checking and job offers and all associated administrative duties for direct employees and contractors
  • Liaise with recruitment agencies
  • Set up interviews and issue relevant correspondence
  • Ensure the HR systems (inc Intranet) accurately reflects current staff, conditions and details – this includes inputting starters and leavers, contractual amendments, Policy and Procedure, change of details, annual leave and recording of sicknesses and other leave
  • Support Visa application and on-boarding process
  • Support HR and Training initiatives
  • Ensure departmental alignment with legislation
  • Support HR and Training with strategic projects for employee development and engagement
  • Support department queries & reports
  • Support company-wide strategies where appropriate such as CSR
  • Provide support in organising onsite training programmes and preparing training materials within the training department
  • Fully responsible for the scheduling, ordering and tracking of all training courses
  • Provide support in relation to the updating of all employee records on the training system. Control /Monitor and update employee and contractor training files
  • Manage mandatory HR and Training documents ensuring compliance at all times
  • Monitor and report employee and contractor recurrent training requirements
  • Assist with training needs assessment and identify skills or knowledge gaps
  • Update the Competency and Versatility system for all employees
  • Manages the training logistics & weekly reports
  • Be the first point of contact for all HR-related queries
  • Administer HR-related documentation, such as contracts of employment
  • Ensure the relevant HR database is up to date, accurate and complies with legislation
  • Undertake such other duties as may be reasonably required by the Company
  • Responsible for stationary orders for HR & Training
  • Assist with the apprenticeship recruitment process
  • Where appropriate create or build process improvement initiatives
  • Manage Admin of trainee
  • Address training queries as they arise from individuals or departments
  • Other relevant tasks or duties, as and when required by the company. As with the nature of the role – duties may change on a temporary or permanent basis subject to the needs of the company.


Candidate Requirements

  • The ideal candidate will hold a third level qualification in Human Resources or Training and Education and preferably be CIPD accredited
  • A minimum of 2 years’ experience preferably working in a busy HR and Training Department
  • Proven experience across a busy recruitment department
  • An excellent understanding and experience of MS Office
  • Demonstrate energy and enthusiasm in previous roles and personal interactions
  • Excellent organisational and communication skills
  • Experience of prioritising workload, time management and dealing with conflicting priorities
  • Exposure and experience of Irish employment legislation
  • Highly ambitious to learn, grow and develop your career in HR & Training



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